为年会选择最合适的设计方案…英语作文

为年会选择最合适的设计方案…英语作文

A well run meeting can be used to effectively train employees,
close an important sale, set business goals and keep major projects on
the right track. A successful meeting starts well before everyone is
gathered in a conference room. The person running the meeting needs to
make arrangements, gather materials, send out invitations and coordinate
the activities. Participants need to be prepared to handle any required
tasks, provide feedback, make presentations or brainstorm ideas. Doing
the groundwork ahead of time will keep the meeting running smoothly and
help you meet your goals.

People may wonder how to prepare for a
business meeting? Firstly, you must determine if you are running the
meeting or expected to participate in any fashion. If you are in charge
of arrangements, be ready to coordinate scheduling, materials and the
pacing of the meeting.
Secondly, you have to set a goal for the
meeting. Decide if you are trying to make a sale, bring an investor on
board, train employees about company policies or brainstorm new product
ideas. In addition, you also have to set an agenda for the meeting. Give
participants a heads up if the meeting is expected to be particularly
long. Allow time for bathroom or refreshment breaks. Prepare a schedule
if there will be multiple speakers or presenters.

Thirdly, you
should remember to send out time and location details to all
participants. If you are dealing with employees, let them know if
attendance is mandatory or optional. Email conference call-in numbers
and codes if you are arranging a phone meeting.
Furthermore, you
also have to remember to prepare for any needed equipment. For example,
if you are going to have a computer presentation, be sure that the
conference room has a screen and projector. Know how to hook your laptop
up to the projector so that you don't have to waste valuable meeting
time dealing with technical details. Take your presentation for a test
drive before you do it in front of clients. Make sure your sales or
investment pitch is professional, concise and interesting. Endless
charts projected on a screen don't make for compelling meetings.
During
the presentation, you must understand your audience, how you can meet
their needs and what goals you want to reach. You also have to gather
materials, print off handouts and make sure there are enough chairs for
everyone. Prepare refreshments or make catering arrangements if
necessary.